Email is best as we have a way to have a paper copy to keep track of everything.
Please have the following information available:
Airport FAA letter / number identifier
If your airport is in a branch, let us know which branch.
Name of organization or group hosting
Contact person Name
Phone and or email of contact person
Date you would like to host a social.
I would like to stress that this is very much a weather dependent event. If the weather is IFR or extreme heat, we have noticed a decline in participation. At the very least, hype it up with your local airport patrons so at least they turn out for the event!